Terms & Privacy Policy

1. Acceptance of Terms

By accessing and using the TIPM Online Application System (OAS), you accept and agree to be bound by these Terms of Service. If you do not agree to these terms, please do not use the system.

2. Eligibility

You must meet the following criteria to use this system:

• Be at least 18 years old or have parental/guardian consent
• Provide accurate and truthful information
• Meet the minimum entry requirements for your chosen programme
• Hold valid academic qualifications as required for the level applied

3. User Account

When creating an account, you agree to:

• Provide accurate, current, and complete information
• Maintain the security of your password and account
• Notify us immediately of any unauthorised access
• Be responsible for all activities conducted under your account
• Not share your login credentials with any other person

4. Application Process

Applicants must:

• Complete all required sections of the application form
• Upload authentic and verified supporting documents
• Pay the non-refundable application fee in full
• Submit their application before the published deadline
• Not submit false, forged, or misleading information

5. Payment Terms

• All fees must be paid in the amounts and currency specified
• Application fees are non-refundable once payment is confirmed
• Payment verification may take 24–48 hours from submission
• TIPM reserves the right to adjust fees with reasonable notice

6. Intellectual Property

All content on this platform - including text, graphics, logos, and software - is the property of TIPM and protected by applicable copyright laws. You may not reproduce, distribute, or create derivative works without prior written permission.

7. Account Termination

We reserve the right to suspend or terminate your account if you:

• Violate any of these terms
• Provide false or fraudulent information
• Engage in any activity that compromises system security
• Attempt to interfere with other users' access

1. Introduction

Tanzania Institute of Project Management (TIPM) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Online Application System.

We process personal data in line with the Personal Data Protection Act, 2022 (Act No. 11 of 2022) of the United Republic of Tanzania and its regulations, under the oversight of the Personal Data Protection Commission (PDPC). We collect and process your data on lawful bases including your consent, the performance of your application/admission, and compliance with our legal obligations.

2. Information We Collect

Personal Information:

• Full name, date of birth, gender, and nationality
• Contact details - email address, phone number, physical address
• Identification documents - National ID number, passport, birth certificate
• Academic records, transcripts, and certificates
• Payment information and transaction reference details
• Emergency contact information

Technical & Usage Information:

• IP address and browser type
• Device and operating system information
• Pages visited on our public website, the page you arrived from (referrer), and marketing campaign parameters (e.g. UTM tags)
• A persistent visitor identifier stored in a cookie to recognise returning visitors and count visits
• Session cookies and authentication tokens

3. How We Use Your Information

• Process your application and manage your admission
• Verify academic credentials with NACTE, TCU, and NECTA
• Communicate with you about your application status
• Process payments and financial transactions securely
• Comply with legal and regulatory requirements
• Improve our platform and user experience
• Send important notifications about deadlines and results

4. Information Sharing

We may share your information with the following parties only as required:

• NACTE - for academic verification and enrolment reporting
• TCU - for higher education registration
• NECTA - for secondary education result verification
• Payment Processors - to process fees securely
• Government Authorities - when required by applicable law
• Accreditation Bodies - for programme quality assurance

5. Data Security

We implement robust security measures including:

• SSL/TLS encryption for all data in transit
• Encrypted database storage
• Regular security audits and vulnerability assessments
• Role-based access controls and two-factor authentication
• Automated secure backup systems
• Staff training and data protection policies

6. Data Retention

We retain your information for the following periods:

• Active applications: Duration of the admission process
• Enrolled students: Duration of study plus 7 years
• Unsuccessful applications: 2 years, for re-application purposes
• Payment records: As required by financial and tax regulations

7. Your Rights

Under applicable data protection laws, you have the right to:

• Access: Request a copy of your personal data held by us
• Correction: Update incorrect or incomplete information
• Deletion: Request deletion of your data, subject to legal retention requirements
• Portability: Receive your data in a portable, structured format
• Objection: Object to certain types of processing
• Withdraw Consent: Withdraw consent for optional cookies or marketing communications at any time
• Lodge a Complaint: Complain to the Personal Data Protection Commission (PDPC) if you believe your data has been mishandled

To exercise any of these rights, contact our Data Protection Officer (below). You also have the right to lodge a complaint directly with the Personal Data Protection Commission of Tanzania.

8. Cookies & Consent

We use two categories of cookies:

• Essential cookies - required to run the system (login session, security/CSRF tokens, and your cookie-consent choice). These are always active because the platform cannot function without them.
• Analytics & attribution cookies - optional. A cookie (tipm_vid, valid for up to 12 months) gives your browser an anonymous identifier so we can count unique visitors, measure visits, and see which marketing channels bring students to us.

Your choice: analytics cookies are set only after you select “Accept all” on the cookie banner shown on your first visit. If you decline, no analytics or attribution tracking takes place. You can change your decision at any time by clearing the cookies in your browser settings, which will make the banner appear again.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or on-system notification. Continued use of the platform after notification constitutes acceptance of the updated policy.

If you have questions about these terms or our data practices, please contact our Data Protection Officer: